We are currently looking for an administrator to work with us on a full-time basis. The selected candidate will be required to take care of the firm’s accounting and administrative needs while working with minimum supervision after being provided with the necessary training. The post calls for a mature individual who is able to plan work efficiently, meet tight deadlines, be organised and liaise with colleagues and directors on a daily basis. The candidate we are looking for must be someone who has at least 2 years of experience working as an administrator in a similar office environment and has a good command of both written and spoken English.
The ideal candidate will be required to carry out basic office duties and ensure proper flow of office procedures while supporting staff and directors. The person will be required to maintain a positive company image in acting as the first line of contact to clients, including online and via telephone.
| Duties | Skills & Qualifications |
|---|---|
| Communicates with clients and produces travel itineraries for directors | Good understanding of book-keeping |
| Keeps stock of office supplies and places orders when necessary | Excellent leadership skills |
| Effects payments on behalf of the company and on the clients’ behalf | Prior office management experience |
| Creates spreadsheets and presentations | Strong attention to detail |
| Schedules meetings and reserves booking rooms accordingly | Excellent time management skills |
| Manages correspondence by answering emails and sorting mail | Exceptional communication and customer service skills |
| Keeps a petty cash float and handles office expenses and billing cycles | Proficiency with Microsoft Office Programs |
| Answers phone calls whenever needed and transfers them as necessary | Strong prioritization and organization skills |
| Drafts, formats, and prints relevant documents | Ability to handle confidential information |
| Handles staff expense requests | Strong record keeping skills |
| Interacts with directors and staff and carries out their administrative requests | Presentation skills |
| Creates agendas and takes meeting notes | Ability to multitask |
| Assists in purchase orders and invoicing | |
| Maintains accurate records for employee sick and vacation leave requests | |
| Manages outgoing post and records data on special deliveries | |
| Takes copies and files documents as necessary | |
| Attends workshops and conferences when requested | |
| Takes care of the firm’s website and social media profiles | |
If you are interested in working with ACT, you are invited to submit your CV and covering letter to [email protected]. Should you have any queries about this Job Vacancy, please contact us on [email protected].
The Firm
The firm is a medium-sized company made up of thirty-one members of staff, mostly made up of professional people such as accountants, auditors, tax practitioners, vat specialists and lawyers amongst others. The firm boasts to have a strong international tax practice with practitioners having several years of experience in this field.
The company’s services include accountancy and book-keeping services, vat and tax compliance services as well as company formation services and other CSP services amongst others. The company is a Corporate Service Provider authorized by the MFSA to provide corporate services.
The Accounts Department is mainly responsible to provide accountancy and vat compliance services to the firm’s corporate clients including the preparation of periodic management accounts as well as the preparation and submission of quarterly vat returns and other statutory forms.