Office Administrator

We are currently looking for an administrator to work with us on a full-time basis.  The selected candidate will be required to take care of the firm’s accounting and administrative needs while working with minimum supervision after being provided with the necessary training.  The post calls for a mature individual who is able to plan work efficiently, meet tight deadlines, be organised and liaise with colleagues and directors on a daily basis.  The candidate we are looking for must be someone who has at least 2 years of experience working as an administrator in a similar office environment and has a good command of both written and spoken English.  

The ideal candidate will be required to carry out basic office duties and ensure proper flow of office procedures while supporting staff and directors. The person will be required to maintain a positive company image in acting as the first line of contact to clients, including online and via telephone.

DutiesSkills & Qualifications
Communicates with clients and produces travel itineraries for directorsGood understanding of book-keeping 
Keeps stock of office supplies and places orders when necessaryExcellent leadership skills
Effects payments on behalf of the company and on the clients’ behalfPrior office management experience 
Creates spreadsheets and presentationsStrong attention to detail
Schedules meetings and reserves booking rooms accordinglyExcellent time management skills
Manages correspondence by answering emails and sorting mailExceptional communication and customer service skills 
Keeps a petty cash float and handles office expenses and billing cyclesProficiency with Microsoft Office Programs
Answers phone calls whenever needed and transfers them as necessaryStrong prioritization and organization skills 
Drafts, formats, and prints relevant documentsAbility to handle confidential information 
Handles staff expense requestsStrong record keeping skills
Interacts with directors and staff and carries out their administrative requestsPresentation skills 
Creates agendas and takes meeting notesAbility to multitask
Assists in purchase orders and invoicing
Maintains accurate records for employee sick and vacation leave requests
Manages outgoing post and records data on special deliveries
Takes copies and files documents as necessary
Attends workshops and conferences when requested
Takes care of the firm’s website and social media profiles

If you are interested in working with ACT, you are invited to submit your CV and covering letter to [email protected]. Should you have any queries about this Job Vacancy, please contact us on [email protected].

The Firm

The firm is a medium-sized company made up of thirty-one members of staff, mostly made up of professional people such as accountants, auditors, tax practitioners, vat specialists and lawyers amongst others.  The firm boasts to have a strong international tax practice with practitioners having several years of experience in this field.  

The company’s services include accountancy and book-keeping services, vat and tax compliance services as well as company formation services and other CSP services amongst others.  The company is a Corporate Service Provider authorized by the MFSA to provide corporate services.  

The Accounts Department is mainly responsible to provide accountancy and vat compliance services to the firm’s corporate clients including the preparation of periodic management accounts as well as the preparation and submission of quarterly vat returns and other statutory forms.

How to apply?

We are always interested in meeting new, energetic and talented professionals. A sound academic preparation, a positive attitude, the ability to work under pressure to meet tight deadlines and the capability to work in a team are all attributes that could get you to form part of the ACT team.

If you are interested in working with ACT, you are invited to submit your CV and a brief message highlighting the reasons why you would like to join our team by filling in the form on this page. Alternatively, you could send a letter of application and a CV on the following email address: [email protected]. Moreover, if you choose to fill in this form, kindly forward your CV to us via email. 

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